Executive Assistant vacatures

Your mission

As an Executive Assistant, you act as a true anchor point for management and teams. You anticipate needs, coordinate communication, organize priorities, and ensure the smooth flow of information.

Your role is organizational, interpersonal, and strategic: you make day-to-day operations more efficient, support cross-functional projects, and contribute directly to collective performance.

Your responsibilities

You will be responsible for:

• Managing complex calendars, meetings, travel arrangements, and management priorities
• Preparing, structuring, and formatting documents, presentations, meeting minutes, and reports
• Coordinating cross-functional projects in collaboration with internal teams
• Acting as the interface between internal teams, external partners, suppliers, and other stakeholders
• Organizing internal events, strategic meetings, workshops, and steering committees
• Optimizing administrative processes to improve clarity, fluidity, and efficiency
• Following up on actions agreed during meetings and ensuring deadlines are met
• Structuring, organizing, and updating key information and documentation
• Handling sensitive information with discretion, professionalism, and confidentiality

Your profile

You ideally bring:

• A Bachelor’s or Master’s degree in management, communication, administration, office management, or a related field
• At least 3 years of experience in an executive support, coordination, or office management role
• Excellent organizational, planning, and priority management skills
• Strong attention to detail and the ability to anticipate needs
• The ability to work effectively in a dynamic, demanding, and fast-changing environment
• Excellent written and verbal communication skills
• A professional, reliable, and solution-oriented mindset
• A high level of discretion, confidentiality, and diplomacy
• Excellent command of French and English, both written and spoken
• Good proficiency with office and collaborative tools

What we offer

By joining the team, you will benefit from:

• A key role at the heart of the organization and its strategy
• Direct interaction with leadership and decision-making teams
• A dynamic, human-centered, and meaningful biotech environment
• A versatile role with a wide variety of topics and stakeholders
• Autonomy, flexibility, and concrete responsibilities
• A work culture based on trust, collaboration, and quality
• The opportunity to contribute directly to the company’s efficiency and growth

Why join this role?

This position is ideal for an organized, reliable, and proactive professional who enjoys structuring, anticipating, and making teams’ daily work easier.

You will join an environment where your sense of service, discretion, and ability to create clarity and efficiency will have a direct impact on collective performance.