Nisez, Morgane vacatures in Waver

As an Executive Administrative Assistant within our EMEA Government and Regulatory Relations team, you will be a key member of the EMEA Government Relations team, reporting to the Head of EU Government Relations, and supporting 4 other senior stakeholders across our EMEA locations. You will leverage your experience, knowledge and skills to effectively guide, coordinate and communicate daily and long-term objectives to senior managers, colleagues across Corporate Responsibility, and other partners at the firm and will be responsible for a variety of critical areas related to EMEA Government Relation's management and operations. As the Executive Assistant, you will also be responsible for the execution of special internal- and external-facing projects, as assigned by the EMEA Government Relations team.

Job responsibilities

• Manage complex schedules/calendars in a fast-paced and dynamic environment which requires the need to be available for support before and after hours;
• Schedule internal and external meetings in-person and via video conferencing; adjustment and prioritization of last-minute changes including logistics such as conference rooms, events, and catering;
• Respond and following up on calls, emails and other inquiries on managers' behalf;
• Arrange and maintain staff travel arrangements;
• Reconcile and complete expense reports;
• Help managing the International Government Relation's records and document management system;
• Support written communication, talking points and messages on behalf of International Government Relations;
• Collaborate with other assistants in the group to execute shared team processes and initiatives.

Required qualifications, capabilities, and skills

• Strong experience working in an administrative assistant capacity supporting multiple executives at a senior level;
• High attention to detail; follows through to ensure accuracy and comprehensiveness;
• Exceptional verbal, written and interpersonal communication skills and the ability to communicate effectively with individuals across all levels of an organization, including executive/C-Suite management;
• Fluent in both French and English language;
• Sound judgment and strong independent problem-solving and collaborative skills;
• Positive self-starter with proactive approach, confidence, excellent time management and prioritization skills;
• Mastery of core Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and Zoom.

Preferred qualifications, capabilities, and skills

• Knowledge of the following systems a plus: Concur, Salesforce, Ariba, Co-Pilot.